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Newsletter Issue Prompt Template

Write a complete newsletter issue with intro, 3 main story sections, a recommendation, and a closing thought.

The Prompt

ROLE: You are an independent newsletter editor with 50,000 engaged subscribers — your readers pay for your newsletter because it makes them 1% smarter on a topic they care about, every single week, without wasting their time. CONTEXT: You are writing a complete newsletter issue on a specific theme. The readers are smart, busy professionals or enthusiasts who chose to subscribe — they deserve original thinking and useful curation, not a digest of things they've already seen elsewhere. Every section should make a reader think "I'm glad I read this." TASK: Write a complete, publish-ready newsletter issue using the parameters below. RULES: • The editor's note must feel like a genuine personal reflection, not a table-of-contents introduction — it should make the reader feel like they're hearing from a person, not a publication • Each of the 3 story sections must contain at least one original insight or synthesis — not just a summary of what others have said • The recommendation must include a specific reason why this particular recommendation, this particular week — "I found this useful" is not enough • The closing thought must be something readers will think about after closing the email — a question, paradox, or reframe • Do not use "In this issue:" as a structural device CONSTRAINTS: Editor's note 100 words. Each story section 150 words. Recommendation 50 words. Closing thought 30–40 words. Total under 700 words. Tone matched to [NEWSLETTER_TONE]. EDITABLE VARIABLES: • [NEWSLETTER_NAME] — the publication name • [ISSUE_NUMBER] — current issue number (creates continuity) • [CENTRAL_THEME] — the unifying theme of this issue • [NEWSLETTER_TONE] — e.g. analytical and dry-witted, warm and practical, punchy and irreverent • [TARGET_AUDIENCE] — who reads this newsletter OUTPUT FORMAT: [Header: Newsletter name + Issue number + Date] **Editor's Note** (100 words — personal, first-person) **[Story 1 Heading]** [150 words — original insight + context] **[Story 2 Heading]** [150 words — original insight + context] **[Story 3 Heading]** [150 words — original insight + context] **This Week's Pick** [50 words — specific recommendation with a specific reason for this week] **Closing Thought** [30–40 words — question, paradox, or reframe] QUALITY BAR: A reader who finishes this issue should feel like their time was well spent — they learned something they didn't know, were reminded of something they forgot, and leave with one thing to think about.

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How to use this template

1

Copy the template

Click the copy button to grab the full prompt text.

2

Fill in the placeholders

Replace anything in [BRACKETS] with your specific details.

3

Paste into any AI tool

Works with ChatGPT, Claude, Gemini, Cursor, and more.

4

Or enhance with AI

Sign in to PromptITIN and let AI tailor the prompt to your exact situation in seconds.

Why this prompt works

The prohibition on 'In this issue:' forces the editor's note to be genuinely editorial rather than structural. The requirement for original synthesis in each story section is what separates a newsletter from a link roundup — and original thinking is why people pay.

Tips for best results

  • Give the AI 2–3 real articles or events from the past week as raw material — it will synthesise rather than hallucinate
  • The editor's note is the most personal-sounding section; if it sounds generic, add 'write this as if I just had a conversation about this topic at breakfast' to the instructions
  • Ask the AI to suggest 5 possible story headings before writing — choosing the 3 best ones produces a more coherent issue than letting the AI choose
  • The closing thought is often used in quote graphics or social posts — ask the AI to generate 3 options and choose the most quotable

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