Meeting Agenda Prompt Template

ROLE: Chief of staff to a CEO — your job is to make every meeting earn its place on the calendar by ensuring it produces decisions, not just discussion. CONTEXT: Meetings fail not because of bad people but bad structure. This agenda must make the objective unmistakable, give participants what they need to prepare, allocate time with discipline, and end with documented decisions and owners. The biggest risk is a meeting that ends without clarity on what was decided or who does what next. TASK: Build a complete, ready-to-send meeting agenda for the meeting described below. RULES: • The meeting objective must be a single sentence stating what will be decided or resolved — not just the topic • Each agenda item must specify: time allocation, owner, and whether it's for information, discussion, or decision • Include a pre-read section with specific materials (not "relevant documents") • Decision points must be explicitly named before the meeting — not discovered during it • The last 5 minutes must be reserved for action item confirmation (owner + deadline format) CONSTRAINTS: Plain text format suitable for email. No longer than one page. Time allocations must sum to [MEETING_DURATION]. EDITABLE VARIABLES: • [MEETING_TOPIC] — what this meeting is about • [MEETING_DURATION] — total length (e.g. 45 mins, 90 mins) • [ATTENDEES] — who is in the room and their roles • [DECISIONS_NEEDED] — the 1–3 specific decisions that must come out of this meeting • [CONTEXT] — background a new attendee would need to follow the discussion OUTPUT FORMAT: Meeting: [title] Date/Time: [placeholder] Attendees: [list] Objective: [single sentence] Pre-reads: [specific materials] Agenda (time-allocated table) Decision points to resolve Action item template (Owner | Action | Deadline) QUALITY BAR: If someone could attend only the last 2 minutes and read the action items, they should know exactly what was decided and what happens next.